draft notes of Annual meeting May 11th 2026
Dogdyke Annual Parish Council Meeting
May 11th 2026
In attendance – Councillors Richard Wilson, Pete Schofield, Chris Brown
Cllr Neil Harvey is expected.
Clerk Mrs Kathleen Roberts
05/1 Cllr P Schofield called for nominations for Chairman for the coming Year,
Cllr RW nominated Cllr Pete Schofield, this was seconded by Cllr CB: no further
nominations all voted in favour, Cllr Schofield thanked the meeting and signed a
declaration of acceptance of office for a second term. RESOLVED
05/2 Nominations for a Vice Chairman, deferred to July meeting.
No Parishioners in attendance Standing orders maintained throughout the meeting
05/3 Welcome from re elected Chairman Cllr Pete Schofield, thanking Councillors for
the opportunity to serve another term of office.
05/4 Apologies recorded from Cllrs Means, Forman & Turner
05/5 No declarations of interest.
05/6 Notes from the meeting held 2nd March previously circulated were proposed as
true and correct record of this meeting by Cllr CB, seconded by Cllr PS, all voted
in favour.
Minutes signed by Chairman RESOLVED
Councillor Neil Harvey joined the meeting.
05/7 No District or County Cllrs in attendance – no reports.
05/8 Annual Audit completed – Council considered and answered to the following:
(a) Internal auditors report and recommendations
(b) Annual governance statement confidently answering yes to all
(c) Accounting Statement – previously signed by Clerk
(d) Exemption Certificate
(e) Dates of elector’s right to view documents
All of the above will be on the Council website and exemption certificate sent to PKF Littlejohn External Auditors for this year. Redacted signatures.
Proposal to sign all of above as required Cllr RW seconded Cllr NH all agreed RESOLVED Chairman and Clerk signed
05/9 Zurich Insurance – cover and quote was considered – comparison quotes will be
sought for 2027/28 RESOLVED to accept and pay 2026/27
05/10. Finances – resolution for payments known to date: - Salary April £295.60: HMRC
£66.40 Salary May £295.60, HMRC £66.40,Grass cutting cemetery & village x 2 cuts
£240 Council annual insurance £264 internal auditor fee £143.50 Meeting room
hire £30 Proposal to pay all as listed Cllr NH seconded Cllr RW all in favour
RESOLVED
05/11. Following discussion Cllr RW proposed. Approval for contractual services –
regular payments – salary, HMRC and grass cutting (any increases would
need additional approval) seconded Cllr NH all in favour RESOLVED
05/12. Clerks Report
1. Member of public asked for an update on the Chapel Hill Village Hall.
2. Defibrillator is now connected to the power source, Clerk will check with EMAS to be sure we are carrying out all required service checks.
Many thanks to electrician Shane Limb for fitting and connecting of the unit. 3. Reports remain as last month – no action taken
1. Briars at foot of Tattershall Bridge – possible job for Balfour Beatty?
2. New footpath – chase the suppliers – following subsidence report.
3. Dip in the road near sewage plant – FMS
4. Pot holes from Tattershall Bridge to Chapel Hill
5. Dyke Clearance at Elizabeth Avenue – possible job for Balfour Beatty.
A153 – Serious concerns for safety of motorists – the road surface is subsiding so
much, causing vehicles to take evasive actions, there have been several accidents,
evidence to be forwarded to Fix my Street. Twenty Foot Bank to Tattershall Bridge
Proposal to request a speed reduction on this section back to 40mph also upgrade the
camera at the Bridge if possible, Clerk to request this be considered
LCCllr East & NKDCllr Whittle spoke about small donations/fund requests – clerk to ask regarding speed indicator.